E2open, a leading global provider of cloud-based software for supply chains, was acquired by a private equity firm in 2015 and began a fast-growth strategy through acquisitions. Over the past few years, the company has expanded into new geographic areas and has more than tripled its headcount to over 2,400 employees.
The E2open team was faced with a challenge in being able to transition such a large number of employees smoothly while also supporting the broader business in a time of extreme growth. The on-boarding work was time consuming and the global communication was often frustrating.
E2open needed holistic on-boarding and support strategy, including tools that could begin providing additional impact quickly. The team selected MeBeBot’s artificial intelligence-driven HR TalkBot as a way to begin connecting employees more quickly with vital personal and company information without relying more heavily on the stretched HR team.
E2open leveraged the MeBeBot knowledge base of FAQs to jumpstart the process customizing and tuning their chatbot. The team chose to integrate the bot in Skype for Business, Microsoft Teams, and SharePoint, the standard communication platform used across the entire company…a process that took weeks rather than months or years.
The MeBeBot and E2open teams devised an innovative launch plan, including personifying the chatbot and introducing her to the business as their newest HR team member. The team named her Eva, gave her a personal avatar, and then sent out company emails, announced her at the company all hands and posted flyers in the office including details on who she was and how she could help them day-to-day.
The E2open HR team began to quickly feel Eva’s impact, primarily in the sheer volume of questions that the chatbot was fielding. In the first three months, the number of questions that the HR team needed to directly address dropped by 75%. This allowed them to focus on strategic priorities including implementing a new Total Rewards process and system as well as global recruiting efforts. As an innovation partner to E2open, MeBeBot is exploring other use cases for Eva, including career development and integrations to agile training and potentially pulse surveys.
The IT was a key partner in launching the HR TalkBot. As HR began to see the value, the IT team took notice. This had lead to Eva now assisting with Tier 1 level IT helpdesk questions, reducing the number of tickets to IT by 25% in the first two months.
Today, Eva answers hundreds of IT and HR questions per week, surpassing internal business goals. The success of Eva has saves IT over 300 hours of helpdesk hours per month and over 120 hours of HR helpdesk questions per month, resulting in cost savings, improved efficiencies and 24/7 internal support of their employees.