Skip to Main Content

Essential Internal Socialization Practices for Effective AI HR Technology Acquisition

Mindy Honcoop
on March 20, 2024

Making technology purchasing decisions can be a daunting task. Whether new AI (Artificial Intelligence) technology or adopting innovative solutions, effective stakeholder engagement and buy-in is needed for success.  

But how can HR leaders get everyone on board and ready to say “Yes” to their purchase decision? Let’s dive into the art of obtaining buy-in and explore effective strategies to accelerate HR technology purchasing in your organization. We will uncover the secrets to gaining support and driving successful adoption. 

Understanding the Specific Pain Points of Key Stakeholders

The first step in accelerating HR technology adoption is to identify the key stakeholders and understand their shared pain points. These stakeholders may include department heads, team leaders, IT (Information Technology) team members, and end-users (employees) who will be directly impacted by the implementation of the technology. By understanding their challenges and concerns, HR can tailor messaging and demonstrate the value in a way that resonates with everyone. This approach creates alignment with organizational goals and priorities, driving meaningful change and success in HR technology adoption. 

Effective Stakeholder Engagement Communication 

Maintaining open and transparent communication with key stakeholders throughout the buying journey is paramount. Allow key stakeholders to voice their questions and apprehensions and provide transparent and honest answers to alleviate any fears and build trust in the decision-making process. Using shared virtual whiteboard tools facilitates stakeholder engagement and collaboration, enabling efficient feedback gathering, updates sharing, and consensus building. Develop a list of business requirements and ensure you map various vendors to these needs — ensuring un-biased views. By involving key stakeholders in the decision-making process, leaders can obtain broader support and buy-in. 

Demonstrating ROI (return on investment) and Value

Demonstrate a clear return on investment (ROI) and value proposition. Conducting thorough research, gathering data, and presenting a compelling business case can help justify the investment and convince decision-makers of the long-term benefits. Working closely with the preferred vendor, HR can access real-world examples of how their similar customers have successfully implemented solutions to achieve their goals. These case studies not only demonstrate the tangible benefits of adoption but also provide valuable insights into potential ROI and cost savings. 

Prototype Walkthroughs, Feedback Sessions, and Pilots 

Conducting prototype walkthroughs and feedback sessions to explore the “day in the life” of utilizing, managing, and maintaining these solutions. These sessions involve simulating technology solutions with employees and key stakeholders to obtain feedback, questions, and surface any concerns. By involving them in the decision-making process, HR validates their perspectives and fosters a sense of ownership and involvement. These sessions provide valuable insights that help refine ‌technology solutions to better meet the needs of the workforce. If key stakeholders are wavering, consider piloting and testing the solution with a smaller group of users. This allows for real-time feedback, identification of potential challenges, and fine-tuning of the technology to meet specific organizational needs. 

Co-Shared Digital Strategy Committee

Build a co-shared digital strategy committee that integrates HR tech into the digital workplace technology footprint. This committee could consist of representatives from HR, IT, finance, and other relevant departments. By involving stakeholders from different areas of the organization, you address potential concerns of all departments and make sure it ties back to business strategy. This collaborative approach fosters a sense of shared ownership and increases the likelihood of successful adoption. By holistically understanding how technology equips or hinders employees to thrive. 

Safeguarding the Approval Processd

To safeguard and streamline the approval process, leverage negotiation skills and best practices with the selected vendor. Treat them with respect, as they will be your new business partner and their goal is to ensure your success. By focusing on mutual interests and seeking win-win solutions, HR leaders can navigate potential conflicts and objections effectively. This approach helps secure buy-in from key decision-makers and speed up the approval process. 

Throughout this article, we have explored the comprehensive approach needed to achieve buy-in, from understanding specific pain points to building a co-shared digital strategy committee. By embracing these strategies, organizations can navigate the complexities of technology implementation, drive employee engagement, and achieve long-term success in their HR initiatives. So, are you ready to harness the power of buy-in and propel your organization towards a future of growth and innovation? The choice is yours. Say “Yes” to unlocking the potential of purchase decisions and watch as the organization reaches new heights of success. 

AI Readiness Survey Call-to-Action


Mindy Honcoop

Mindy Honcoop is an experienced People Leader now serving as MeBeBot’s VP of Customer Strategy and Operations. Previous HR advisor to, Spiceworks Ziff Davis,, Blackbaud, and Expedia.